How to disable archive for a single user in microsoft exchange local

Disabling the archive for a single user in a Microsoft Exchange environment requires a few steps. The process involves using the Exchange Management Shell (EMS), which is a powerful command-line tool for managing Exchange Server.

Here’s a step-by-step guide on how to do it:

  1. Open the Exchange Management Shell: You’ll need to have administrative privileges to perform these actions. The Exchange Management Shell is included with Microsoft Exchange and can be accessed on the server where Exchange is installed.

  2. Identify the User’s Mailbox: You need to know the exact name or alias of the user’s mailbox. If you’re unsure, you can list all mailboxes with the command Get-Mailbox.

  3. Disable the Archive: Once you’ve identified the user, you can disable their archive. Use the following command, replacing <UserMailbox> with the actual name of the user’s mailbox:

    Disable-Mailbox -Identity "<UserMailbox>" -Archive

    This command disables the archive for the specified mailbox.

  4. Verify the Change: After running the command, it’s a good practice to verify that the archive has been disabled. You can use the Get-Mailbox command with the -Archive parameter to check the status of the user’s mailbox archive.

  5. Additional Steps if Necessary: Depending on your organization’s policies and the configuration of your Exchange environment, you may need to perform additional steps, such as updating backup settings or informing the user of the change.

  6. Documentation and Compliance: Ensure that any changes made are documented according to your organization’s IT policies. This is important for maintaining compliance and for future reference.

Remember that these steps are for a local Microsoft Exchange environment. The process may differ if you’re working with Exchange Online or a hybrid environment. If you encounter any issues or if the environment is significantly customized, it’s advisable to consult with your Exchange administrator or refer to the specific documentation for your Exchange version.

Before attempting the PowerShell method, try this, within Exchange Admin >User >Other and check and disable Litigation Hold 1st. This needs to be disable before you can disabled the Archive.

Dave / Netology